Recording & Submitting Hours

The deadline for submitting hours is October 1 of every year (or earlier in some counties).

Record sheets are a method to keep track of the hours you volunteer as a MGV. If possible, record your volunteer and/or continuing education activities when you complete them. If you wait until the end of the year to write this down, you may forget how much time you really spent on projects and underestimate your contributions (or just decide it’s too much trouble and get no credit for your hard work).

Keeping records is an important part of the MG Program. Not only do these records allow for recognition of volunteers for their hard work, but they are also invaluable for program evaluation. Timesheets provide a record of the many ways MGVs serve the public. Local and state governments, which fund the program, are very interested in how effectively Extension uses tax revenues. Consequently detailed records benefit both the MG Program and its clients.

A timesheet should have been supplied during training, but if you can no longer find it, you can obtain another from your Agent or Association, or download a current time sheet.

Turn your reports in by the deadline to your designated local coordinator. This is often the Agent, but may be another MGV in your Association. Don't know where to send your timesheet? Ask your local county UW-Extension office if you are unsure. Although you should always try to turn in your hours by the deadline each year, if you miss that date, don’t despair. Your hours can still be turned in for credit, although they may be “held” until the following year to simplify recordkeeping and database entry.